Quick Start for Organizers¶

Overview¶

This guide walks a first-time organizer from account creation through publishing an event, collecting RSVPs or registrations, and running day-of check-in.

Purpose¶

Reduce time-to-first-event and prevent common configuration errors.

Who should use it¶

New Nigall organizers
Customer success onboarding
Trial users evaluating the platform

Benefits¶

Live event in under 30 minutes (RSVP path)
Clear decision tree for RSVP vs ticketed workflows

Prerequisites¶

Nigall account (Account Setup)
Event basics: title, date/time, location, capacity
(Optional) Stripe connection for paid tickets — contact admin if not self-serve

Step-by-step — RSVP event (beginner)¶

Navigation: /accounts/login/ → redirects to My Events

[SCREENSHOT: Login page]

2. Create event¶

Navigation: My Events → Create Event → /events/create/

Field	Description
Title	Public event name
Registration type	Select RSVP
Start / End date	Event window
Location	Venue address or virtual link
Capacity	Maximum headcount (default 100)
Visibility	Private (link-only) or Public (Discover)

[SCREENSHOT: Create Event — Event Details card]

3. Save event¶

Click Create Event. You are redirected to the event detail or module setup.

4. Add survey questions (optional)¶

Navigation: Event detail (as host) → Survey questions panel
OR Edit Event → scroll to Survey questions

[SCREENSHOT: Survey questions panel on event detail]

See Survey & Custom Questions.

Copy URL: /events/<id>/<event_tag>/
Share with guests. Public events also appear on /events/discover/.

6. Monitor guests¶

Navigation: Event detail → Guest Check-In → /events/<id>/<tag>/guests/

7. Check in on event day¶

From guest list, click Check In per guest marked Will Attend.

Step-by-step — Ticketed event (intermediate)¶

1–2. Same as above, but set Registration type = Registration¶

3. Enable Attendees module¶

On create/edit form → Event modules → enable Attendee Management

4. Complete module setup wizard¶

Navigation: /events/create/<pk>/setup/attendees/ (after first save)

Configure registration info, GDPR options if needed.

5. Configure ticket tiers¶

Navigation: Edit Event → Ticketing section
Add tiers with name, price, quantity.

6. Publish & test registration¶

Open event as non-host user → Get tickets → complete registration → view QR ticket.

See Attendee Management.

Business rules¶

Rule	Detail
RSVP capacity	Counts `adult_count + kid_count` for status=attending
Waitlist	Auto-assigned when capacity full on new attending RSVPs
Public events	Require event category
Past events	Edit, RSVP, check-in disabled

Validation rules¶

End date must be after start date
Public discover listing requires category selection
Paid tiers require Stripe configuration

Workflow¶

flowchart LR Create --> Configure --> Share --> Monitor --> CheckIn

Examples¶

School fundraiser: RSVP, private link, survey for t-shirt size, guest check-in.

Tech meetup: Registration, free tier, attendees module, QR check-in.

Best practices¶

Test guest flow in incognito before sending invitations
Add survey questions before sharing link
Generate Social sharing kit copy before your marketing push (Social Sharing & Hashtags)
Set reminder-friendly email settings under Automation

Tips¶

Bookmark Edit Event and Guest Check-In from event detail host buttons
Use Organizer Dashboard for multi-event overview

Common mistakes¶

Hosting and testing RSVP on same account — switch to guest account
Forgetting to activate survey questions (Visible to guests on edit form)

FAQs¶

Do I need a paid plan to host?
No. Event creation is free; modules and transaction fees apply per Billing.

Troubleshooting¶

Issue	Fix
Can't find module setup	Save event with module enabled first
Guests can't RSVP	Check capacity, past event flag, paid vs free rules

Administrator notes¶

Enable Stripe keys and email provider (Resend/SES) in environment before production paid events.

Developer/API notes¶

Mobile RSVP: POST /api/mobile/v1/events/<pk>/<tag>/rsvp/ (JWT, RSVP events only)

Next: Events & Registration