Organizer Dashboard

Overview

The Organizer Dashboard (/events/dashboard/) aggregates hosted events with quick actions, capacity metrics, pending approvals, and deep links into module workflows—designed for operators managing multiple events.

Purpose

Single pane of glass for event hosts to monitor status across RSVPs, registrations, modules, and day-of operations.

Who should use it

  • Event organizers with 2+ active events
  • Operations managers
  • Executive sponsors reviewing event portfolio

Benefits

  • Cross-event filtering and search
  • At-a-glance capacity and check-in stats
  • Shortcut links to guest list, registrations, module dashboards
Action Path
Organizer Dashboard /events/dashboard/
My Events /events/my-events/
Tools Hub /events/tools/
Event detail /events/<pk>/<event_tag>/

Note: URL name is events:organizer_dashboard → /events/dashboard/.

Prerequisites

  • Authenticated user with at least one hosted event (Event.host)
  • Optional: paid subscription for module deep links

Step-by-step instructions

Open dashboard

  1. Sign in as organizer.
  2. Navigate Organizer Dashboard from nav or /events/dashboard/.
  3. Review event cards / table with dates, type, visibility.

[SCREENSHOT: Organizer dashboard overview]

Drill into an event

  1. Click event row or Manage.
  2. Use quick actions: Edit, Guest Check-In, Registrations, Program, etc.
  3. Query params like ?event=<pk> may deep-link filters (per organizer_dashboard_services).

Monitor approvals

Pending exhibitor, vendor, sponsor, speaker, volunteer applications surface via module review links when configured.

Field descriptions

Dashboard widgets derive from:

Source Metrics
RSVP events Attending count, capacity, check-in rate
Registration events Confirmed registrations, waitlist
Modules Pending review counts per approval_type
Recurrence Series indicator when recurrence_series_id set

Business rules

Rule Detail
Scope Shows events where user == host
Staff May see broader sets via admin tools
Past events Shown with muted status; limited actions
Module links Gated by plan + event toggle

Validation rules

N/A — read-only aggregation view.

User permissions

Role Access
Host ✅ Own events
Staff ✅ Extended via admin
Participant ❌ Redirect to attendee hub

Workflow

flowchart LR Dashboard[Organizer Dashboard] --> Event[Event detail] Event --> RSVP[Guest list] Event --> Reg[Registrations] Event --> Modules[Module dashboards]

Examples

Agency producer: 8 client galas — dashboard shows capacity % and unchecked-in counts per event.

Meetup organizer: 3 monthly RSVPs — quick link to guest lists.

Best practices

  • Start each morning from dashboard during event week
  • Address pending approvals before marketing sends
  • Use My Events for chronological list; dashboard for ops metrics

Tips

  • Combine with Communications analytics for send health
  • Bookmark dashboard on mobile home screen

Common mistakes

Mistake Result Fix
Expecting co-host events Not listed Only host FK events shown
Missing module links Plan/toggle Upgrade + enable module

FAQs

Difference vs My Events?
My Events is full list; dashboard emphasizes operational KPIs and shortcuts.

Troubleshooting

Symptom Cause Fix
Empty dashboard No hosted events Create event
Stale counts Cache/browser Hard refresh

Screenshot placeholders

  • [SCREENSHOT: Dashboard event cards with metrics]
  • [SCREENSHOT: Quick action menu on event row]

Administrator notes

  • Service layer: events/organizer_dashboard_services.py
  • Customize widgets via template overrides in deployment

Developer/API notes

No dedicated dashboard API; use mobile discover + host event endpoints separately.

Organizer metrics computed server-side in dashboard view context.

See also: Quick Start — Organizers

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